PRIVACY POLICY
Effective Date: March 1, 2026
Last Updated: March 1, 2026
Mind Vibes Studio ('we,' 'our,' or 'us') is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at mindvibesstudio.com, complete our intake forms, or receive communications from us.
Please read this policy carefully. If you disagree with its terms, please discontinue use of our site.
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1. Information We Collect
We may collect the following types of personal information:
Information you provide directly:
• First and last name
• Email address
• Phone number
• Health and wellness intake information (symptoms, concerns, contraindications)
• Appointment and session preferences
• Payment information (processed securely through third-party payment processors)
Information collected automatically:
• IP address and browser type
• Pages visited and time spent on our website
• Cookies and similar tracking technologies
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2. How We Collect Information
We collect information through:
• Online and in-person intake forms completed at our studio or at events
• Website contact forms and booking requests
• Email and SMS communications
• Cookies and website analytics tools
• Direct communication with our staff
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3. How We Use Your Information
We use your personal information to:
• Schedule and confirm appointments and wellness sessions
• Send appointment reminders and session follow-up communications
• Deliver wellness education, tips, and nurture communications you have opted into
• Personalize your Mind Vibes Studio experience based on your stated goals and preferences
• Process payments for services
• Comply with legal obligations
• Improve our services and website
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4. SMS Communications
By providing your phone number and consenting through our intake form or website form, you agree to receive SMS messages from Mind Vibes Studio. These may include:
• Appointment confirmations and reminders
• Session follow-up and wellness education
• Promotional communications about our services (only if separately consented)
Message frequency varies. Message and data rates may apply. You may opt out at any time by replying STOP to any message. For help, reply HELP. SMS consent information is not shared with third parties for their marketing purposes.
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5. How We Share Your Information
We do not sell your personal information. We may share your information with:
• Service providers who assist in operating our business (scheduling software, CRM platforms, SMS providers, payment processors) — bound by confidentiality agreements
• Legal authorities when required by law
• Successor entities in the event of a business transfer or merger
We do not share your SMS consent or phone number with third parties for their own marketing purposes.
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6. Cookies and Tracking
Our website uses cookies to improve your browsing experience, analyze site traffic, and understand how visitors use our site. You can set your browser to refuse cookies, though some features of the site may not function properly as a result.
Third-party services such as Google Analytics may place their own cookies. These are governed by their respective privacy policies.
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7. Data Storage and Security
We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, or loss. However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.
Your information is stored on secure servers operated by our software providers including GoHighLevel CRM and Zenoti scheduling software.
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8. Your Rights
You have the right to:
• Request access to the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information (subject to legal obligations)
• Opt out of marketing communications at any time
• Withdraw SMS consent by replying STOP to any text message
To exercise these rights, contact us at: info@mindvibesstudio.com or 407-505-4320.
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9. Children's Privacy
Our services are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately.
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10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the updated policy on our website with a new effective date. Your continued use of our services after changes constitutes acceptance of the updated policy.
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11. Contact Us
If you have questions about this Privacy Policy, please contact us:
Mind Vibes Studio
1791 East Broadway, Oviedo FL 32765
Phone: 407-505-4320
Email: info@mindvibesstudio.com
Website: mindvibesstudio.com